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Privacy Policy

1. Introduction

We are committed to protecting your privacy and handling your personal information with transparency and care.
This Privacy Policy explains how we collect, use, and store your personal data in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

By engaging our services, you agree to the terms set out in this policy.
 

2. What Information We Collect

We collect only the personal information necessary to provide our celebrant services. This may include:

  • Your full name(s)

  • Contact details (email address, phone number, postal address)

  • Date, time, and location of your ceremony

  • Details about your ceremony preferences or content

  • Legal documents for weddings (e.g., marriage notices or identification)

  • Payment and invoicing details

  • Optional materials such as photos, testimonials, or ceremony readings (with your consent)
     

3. How We Collect Your Information

We collect information when you:

  • Contact us by phone, email, social media, or via our website

  • Complete booking or enquiry forms

  • Provide legal documentation for weddings

  • Participate in meetings, planning sessions, or ceremonies

  • Give consent for use of photographs or testimonials

We may also receive limited personal data from third parties, such as venues, planners, or photographers, but only with your permission.
 

4. Why We Collect Your Information

Your information is collected and processed for legitimate business purposes, including:

  • To manage bookings and communicate with you about your ceremony

  • To prepare and deliver your personalised ceremony

  • To fulfil legal obligations for marriage ceremonies

  • To process payments and send invoices or receipts

  • To provide follow-up support or request feedback

  • To maintain business records and comply with accounting or tax requirements

We do not sell, trade, or share your personal data for marketing purposes.
 

5. Lawful Basis for Processing

Under the UK GDPR, we rely on the following lawful bases for processing your personal data:

  • Contractual necessity: To provide celebrant services you have booked.

  • Legal obligation: To comply with marriage registration laws.

  • Legitimate interests: For business administration and communication.

  • Consent: For optional uses such as photos, testimonials, or marketing.

You may withdraw consent at any time by contacting us.
 

6. Data Storage and Security

Your personal data is stored securely in password-protected systems or locked physical files.
We take appropriate measures to prevent loss, misuse, or unauthorised access to your data.
Access is limited to [Your Business Name] and trusted administrative or professional partners who are bound by confidentiality.
 

7. Data Retention

  • Legal marriage records are retained for as long as required by law.

  • Non-legal information (e.g., ceremony scripts, contact details, notes) will be securely deleted or anonymised after [insert timeframe, e.g., two years] unless you request otherwise.
     

8. Sharing Your Information

We may share your information with:

  • Relevant authorities for legal marriage registration (where applicable)

  • Accountants, insurers, or IT providers, if required for legitimate business operations

  • Replacement celebrants (only if necessary and with your consent)

  • Legal authorities, if required by law

All third parties are required to handle your data in accordance with data protection laws.
 

9. Your Rights

Under UK GDPR, you have the following rights regarding your personal data:

  • The right to access and receive a copy of your data

  • The right to rectification (correcting inaccurate or incomplete data)

  • The right to erasure (“the right to be forgotten”)

  • The right to restrict or object to processing

  • The right to data portability

  • The right to withdraw consent at any time

To exercise any of these rights, please contact us in writing at [Insert Email Address].
 

10. Use of Photos, Testimonials, and Social Media

We will only use your photos, ceremony details, or testimonials on our website or social media pages with your explicit written consent.
You can withdraw this consent at any time, and any images or content will be promptly removed.
 

11. Website and Cookies (if applicable)

If our website uses cookies or analytics, these may collect anonymous information such as page views, browser type, and device information.
Cookies help improve user experience but do not personally identify you.
You can disable cookies through your browser settings if you prefer.
 

12. Updates to This Policy

This Privacy Policy may be updated periodically to reflect changes in business practices or legal requirements.
The latest version will always be available on our website or by request.
 

13. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or how your data is handled, please contact:

Kitty Johnstone
Kitty Johnstone-Celebrant
Email: kittyjay1963@gmail.com
Phone: 07892-983538
 

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